Actions

S309

Approve Payment

The activities associated with reconciling purchase orders, receipts and supplier invoices and approving supplier invoice payment. Reconciliation typically includes verifying delivered volumes, price, application of penalties or discounts and where applicable verification of grade or quality. This may include recording the actual costs (purchase price, transportation costs, engineering costs, specialized testing costs, etc) on the customer order for which the purchase was made.

For S1 and Source-to-Order contracts the verification typically is a standardized, repeatable process. S3 may require more extensive verification.

Discrepancies should be resolved before the Approve Payment process is considered completed.

Use Cases

  • Project deliverables based invoices
  • Verifying and approving monthly consolidated invoices (statements)

Notes

The actual disbursement of funds is a financial process. The Approve Payment process is an operational validation that the invoice conforms to agreed and/or actual deliveries and all delivery conditions are met. Procure-to-Pay Three-Way Matching Two-Way Matching Four-Way Matching Accounts Payable

Hierarchy

IDNameLevelx
S3Source-to-Engineering-Order2S3
S309Approve Payment3S309

Term(s)

IDNameClearx
APAccounts PayableAP
4WMFour-Way Matching4WM
P2PProcure-to-PayP2P
3WMThree-Way Matching3WM
2WMTwo-Way Matching2WM

Workflow

FromInput(s)
Process
Output(s)To
wf_processwf_arrow
S306Certificate Of Analysis
D105Invoice
D205Invoice
D306Invoice
S309
wf_arrowwf_process
Verified InvoiceFA
Note: Common inputs and outputs are listed in alphabetical order. Other inputs and outputs may be required to support varying use cases.Approve Payment Source-to-Engineering-Order 230900 3 {{{keywords}}} {{{description}}}